SUPERVISOR REVIEW

 

Requesting a supervisor review at a U.S. consulate or embassy is a formal process, and it requires a clear and professional approach. Here’s how you can do it:

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1. Write a Formal Email or Letter

Structure:

• Subject Line: Request for Supervisor Review Regarding Visa Application
• Introduction: Politely explain who you are, the details of your visa application (e.g., case number, date of interview), and the purpose of your request.
• Body:
  • Briefly describe the issue you experienced during the interview.
  • Explain why you believe your application deserves reconsideration (e.g., if you feel your case wasn’t fully heard or if there were misunderstandings).
  • Request a review by a supervisor or higher-ranking consular officer.
• Conclusion: Thank them for their time and consideration.
• Attach Supporting Documents: Include relevant evidence such as your visa application, itinerary, financial documents, or correspondence.

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Sample Email:

Subject: Request for Supervisor Review Regarding Visa Application

Dear [Consulate General/Embassy Official],

My name is [Your Name], and I am writing regarding my recent visa application (Case Number: [XXXX]). My interview was conducted on [date] at [location], and unfortunately, I felt that my case may not have been fully understood or reviewed fairly.

I deeply respect the responsibilities of the consular officers, but I would kindly request a review of my case by a supervisor. I believe my application meets all the requirements, as evidenced by my supporting documents, and I would greatly appreciate an opportunity to clarify any misunderstandings.

Thank you for your time and attention to this matter. I look forward to your response.

Sincerely,
[Your Full Name]
[Contact Information]

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2. Send Your Request to the Correct Department

• Use the official contact information of the consulate or embassy where your interview took place.
• Example for Surabaya:
  • Email: SurabayaACS@state.gov
  • Phone: +62 31 297 5300

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3. Be Patient and Polite

Consulates handle a high volume of inquiries, so it may take time to receive a response. Politeness and professionalism will increase the likelihood of being taken seriously.

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Would you like me to draft a more personalized version for you?

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WHERE TO SEND 

Here's the personalized email draft for your request. You can send it to the U.S. Consulate General Surabaya, where your visa-related concerns should be addressed. Use the following contact information:

• Email: SurabayaACS@state.gov
• Phone: +62 31 297 5300

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Subject: Request for Supervisor Review Regarding Visa Application

Dear Consular Officer,

My name is [Your Full Name], and I am writing regarding my recent visa application (Case Number: [XXXX]). My interview was conducted on [date] at the U.S. Consulate General in Surabaya. While I appreciate the work of the consular officers, I felt that my case may not have been fully understood or evaluated completely.

I have ensured that my application includes all the required documentation and meets the stated criteria. However, I believe there may have been a misunderstanding or miscommunication during my interview, and I would like to kindly request a review of my case by a supervising officer.

I am confident that my situation, supported by the documents provided, demonstrates my eligibility for the visa. I would greatly appreciate your time and consideration in reevaluating my case. Please let me know if there is any additional information or clarification I can provide to assist in this process.

Thank you for your attention to this matter. I look forward to your response.

Sincerely,
[Your Full Name]
[Your Contact Information]

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Tips for Sending:

1. Attach all supporting documents, such as your visa application, proof of financial stability, itinerary, and correspondence.
2. Be clear, concise, and polite.
3. Send it during working hours to ensure it gets noticed.

Let me know if you'd like adjustments or if you need help with your attachments!

CORRESPONDENCE

Correspondence refers to any written communication you’ve exchanged regarding your visa application. This could include:

1. Emails: Previous emails sent to or received from the U.S. Embassy or Consulate.
2. Letters: Any formal letters you've submitted or received about your visa case.
3. Receipts/Confirmation Emails: Proof of your visa appointment or DS-160 submission confirmation.
4. Official Notices: Any official correspondence like denial letters or notices from the consulate.

If you haven’t exchanged any specific communication before this email, you can skip including correspondence. Focus on attaching important documents like your itinerary, financial proof, and supporting materials. Let me know if you want help organizing your documents!